Types of conference room settings

Organizing conferences, training or business meetings requires not only precise planning, but also appropriate arrangement of conference rooms . Very often, the way tables and chairs are arranged determines the reception and effectiveness of the meeting. Choosing the right setting can significantly impact participants' comfort, engagement and interaction during the event. In this entry, we will present various types of conference room settings, discussing their specificity and application in various types of meetings.

Conference room settings – what you need to know

A well-planned conference room arrangement can significantly improve communication, relationships and the effectiveness of a conference or training. The choice of the appropriate room arrangement depends on the type of event , the number of participants and the goals we want to achieve. Here are some key aspects that are worth considering so that the layout of the room has a positive impact on the course of the event.

Conference room layout and communication

The layout of the conference room has a huge impact on the way participants communicate with each other and with the presenter. Open promotes interaction and discussion , enabling the free exchange of thoughts and ideas. In turn, a more organized, frontal layout can focus participants' attention on the speaker, which is ideal for presentations and lectures where it is crucial to convey information from the presenter to the audience.

Interpersonal relations

The atmosphere at a business meeting, conference or training is largely shaped by the way the furniture is arranged. An inclusive arrangement such as round tables supports establishing relationships and team building, which is important during networking events. Otherwise, a more formal arrangement may emphasize the hierarchy and formality of the meeting, which is beneficial for formal negotiations or board meetings.


The effectiveness of the meeting depends on the participants' ability to concentrate and their ability to actively participate. The layout with space for notes and materials helps participants better absorb knowledge during training and workshops. And an arrangement that facilitates direct eye contact and proximity can speed up decision-making and facilitate teamwork during work meetings.

Space and comfort

Appropriate use of space affects the comfort of participants. An incorrectly selected conference room layout may lead to a feeling of crampedness and discomfort , which will negatively affect concentration and commitment. In turn, a well-planned space, including free access to exits, rest areas and appropriate arrangement of presentation equipment, can significantly improve the comfort and effectiveness of the meeting.

Types of conference rooms

The type of conference rooms is crucial to ensuring the comfort of participants and achieving the meeting goals. Different settings have their own specific uses and can influence the course of the event. Here are some common types of meeting room settings:

  • Cocktail setting – perfect for less formal meetings, receptions and networking. Arranging the tables in the conference room in an open space facilitates free conversations and integration of participants.
  • Banquet setting - round tables with chairs around them promote integration and interaction between participants. This arrangement of tables in conference rooms is often used at business dinners, galas and social events.
  • Horseshoe arrangement (letter U) - tables arranged in the shape of a horseshoe, with an open space in the middle, allow all participants to have free eye contact. This promotes discussion, collaboration and interaction, which is perfect for team meetings and brainstorming sessions.
  • School setting - arranging chairs and tables in the conference room in rows, with each participant having a table in front of them. It is perfect for training and workshops, allowing you to conveniently take notes and work with materials.
  • Theater setting – chairs arranged in rows facing the stage or presentation area. It is suitable for larger conferences, presentations and lectures, where a good view of the speaker is crucial.
  • Intimate setting – small, more intimate rooms with a small number of seats, often around one table. Perfect for board meetings, small working groups and coaching sessions where direct communication and closeness of participants are important.

Different types of conference room layouts influence the atmosphere and effectiveness of the meeting. The choice of the appropriate setting should be adapted to the nature of the event and the number of participants.

Summary – how to choose the best conference room

Choosing the right setting depends on various factors, such as the size of the group, the purpose of the meeting and the atmosphere we want to create. On the Konflinx website you will find conference rooms and hotels that are perfect for conducting a variety of events - from small meetings to large anniversaries and corporate galas . With us, organizing conferences will become simple and enjoyable! In the How Konflinx works tab you will find detailed information about the offer. With our help, you can organize various events such as:

Check the details and choose the best solution for your event! Our offer includes facilities in various locations such as: