A stress-free friends' reunion

Organizing an alumni reunion

Organizing an alumni reunion is a unique challenge, combining a sentimental journey into the past with the rigors of event logistics. While the prospect of a reunion after all these years evokes positive emotions, the success of the endeavor depends on precise planning and venue selection. This is where professional event planning comes in handy.

 

Why Konflinx?

Instead of engaging the organizing committee in tedious searches and negotiations, it's worth utilizing the services of specialists. As a venue-finding agency, Konflinx takes the burden of logistics off your shoulders and handles everything from A to Z. Most importantly, our brokerage services are completely free , so you don't incur any additional costs for our work, and you gain quick access to tailored offers.

 

What does cooperation look like?

The process is simple and saves you time:

• Needs analysis – we determine the budget, date, and nature of the event (e.g., a gala dinner or a casual team-building event).

• Database of conference and hotel facilities – we search thousands of places throughout Poland, from hotels in city centers to atmospheric lakeside resorts.

• Free quote – you receive ready-made, comparable offers from several top places.

• Comprehensive organization – after selecting a location, we help finalize the details: accommodations, catering, music, and additional attractions. Furthermore, we handle participant registration using a professional online form and collect payments , eliminating the chaos of transfers and Excel lists sent via email.

 

Alumni reunions ≠ corporate event

In the case of B2B events (conferences, training), a single stakeholder within the company is responsible for the entire process – the HR department, management, or project coordinator. In such cases, all that's needed is venue finding and handing tasks directly to the hotel. In an age when event agencies often become a heavy burden, this simplified approach makes sense.

 

Friendship gatherings, however, are a completely different story. There's no single decision-maker with a company budget – instead, you have a group of dozens of individual participants, each paying for themselves, booking their own accommodations, and having different expectations regarding menus and arrival dates. The hotel can't (and doesn't want to) coordinate dozens of individual registrations, negotiate group rates with individuals, or keep track of who has paid and who hasn't. Therefore, a professional organizer standing between participants and the venue is crucial – collecting data, consolidating orders, managing the group budget, and communicating with the hotel as a single point of contact. This saves both you and the venue staff stress and ensures the event runs smoothly, without lost transfers or reservation errors.

 

The perfect place for a reunion

The choice of location determines the atmosphere of the meeting. Our database includes a variety of conference and leisure facilities tailored to the specific needs of your group. Thanks to our experience in conference and event organization, we can negotiate terms that would be difficult for an individual client to obtain. Your only task will be to spread the word and have a great time.

 

Inspirations on the Baltic Sea

Dreaming of a meeting in this style? Check out these modern venues on the Baltic Sea, where we'll organize a getaway with a unique atmosphere and proximity to the sea:

• Radisson Blu Resort Świnoujście – a prestigious location in Świnoujście, ensuring the highest standard of service.

• Marine Hotel & Ultra Marine by Zdrojowa (Kołobrzeg) – luxurious interiors right on the beach, perfect for an elegant reunion.

• Havet Resort & SPA (Dźwirzyno) – five-star comfort with access to a private beach and relaxation area.